Admin Staff (Reception Desk)

Scope of work
This role will be responsible for:
• Admin jobs: Welcoming visitors; Support visitors & travelers with visa, air ticket, hotel booking; IN/OUT documents; Stationery & Pantry inventory; Some design & printing work; Make purchase/payment request;
• HR jobs: involve in worker recruitment process, welcome candidates
• Other tasks: Events, Anniversaries, gift delivery, meeting room, graphic design, ect...
Essential Functions and responsibilities:
• Making visa for all company employees going on business and visa for foreigners to Vietnam.
• Booking tickets for all company employees going on business and support to book tickets for visitors when required.
• Making and sending the Visitor List to All Manager every week and prepare all facilities to welcome the visitors well (shoes, access cards,...)
• Booking Hotel for Visitors in and employees going on business abroad.
• Collect all stationery PRs from all Departments, sending to Purchasing Department to order. And implement to deliver to all Department to ensure to meet the production requirement on time.
• Booking to make business cards for all company Employees, and tax code card, envelope
• Booking lunch for visitors, and co-ordinate the Event group to prepare for the events when have.
• Receiving and sending all couriers in and out company.
• Making payment requests relating to all contract implementation as Visa, Hotel, tickets, coffee etc.
• Controlling the pantries facilities (coffee, milk, tea, sugar,...) and make sure to have full equipment for Guest and Offices.
• Manage the interview record database for Operator and support the HR Executive in recording the interview reports and send the interview result to all candidates.
• Updating the candidate profiles everyday and assisting in recruitment when have.
• Assisting HRM and HR Department in some tasks relating to HR when required.

Experience: 3 year - experience in same position
Education: University Degree (or equivalent)
Competencies:
• Skills : Good computer skills (Excel, word, PowerPoint)
• Personality : Good communicator, Assertive, Drive, Fair, Patient, Responsible
• Must adopt a practical approach towards work
• Must be methodical
• High level of problem solving skills
• Fluent English (listening, speaking, writing)