Admin Executive

Job Summary

With nearly 20 years of development, OnePay is a pioneer in providing digital payment solutions in Vietnam. Our culture emphasizes professionalism, teamwork, and a strong sense of responsibility.

As an Admin professional, you will be responsible for managing day-to-day administrative tasks, ensuring that internal operations run efficiently and in line with company standards. This role is based in our Hanoi Office (Hoan Kiem Ward).

Duties & Responsibilities

1. Office Operation & Reception

• Dispatch/Receive/Follow-up Courier Documents/ Packages

• Manage day-to-day office operations to ensure a smooth, organized, and professional working environment.

• Handle reception duties, meeting room scheduling, courier and document flow, and general office communication.

• Oversee office supplies, maintenance, and vendor coordination.

• Organize internal activities and office setups for small events (weekly/ monthly events: Happy hour, Birthday Event,…) or festive occasions (tea breaks, idea & decorations, team gatherings for Mid-Autumn, Christmas, Year End, New year…).

2. Administrative tasks

• Notarization of documents, license; Organize records, forms, documentaries, official letters and file in relevant files both in hard and electronic copies

• Make monthly purchasing and payment request for office and pantry supplies, telephone bills, utilities, and vendor services…

• Support on Implementation of Social activities & Staff activities (Team Building, Year End Party,…)

• Ensure all administrative activities comply with company policies and operational standards.

• Assist with contract handling: receiving, stamping, recording, and circulating documents to relevant departments.

• Provide administrative and logistical support for business units, especially during peak seasons and company events

• Coordinate purchasing of materials, stationery, and marketing kits for sales and branding activities (Mooncake, hamper, calendar, namecard, sales-kit…)

• Prepare gifts or event materials for clients, partners, and internal campaigns.

• Arrage business trip (local & oversea) as per request & prepare travel reimbursement claim

Required:

• Bachelor’s degree in Business Administration or related field.

• 2–3 years of experience in an administrative function

• Excellent attention to detail, high sense of responsibility, and ability to manage multiple tasks

• Good command of written and spoken English.

• Proficiency in Microsoft Office and familiar with social media platforms.

Preferred:

• Experience in event planning or office administration.

• Experience with Canva or similar design tools is a plus.

Benefits

• Competitive salary, negotiable based on your competence

• Performance-based bonuses (twice a year)

• Monthly lunch allowance (730,000 VND)

• Additional paid summer leave (based on seniority), in addition to 12 days of annual leave

• Comprehensive health insurance package for employees

• Working hours: Monday to Friday, with 2–3 Saturday mornings per month