Site Admin/document Controller

Where you will work:

Active in Vietnam since 1985 and established in 1993, HaskoningDHV Vietnam is a 100% foreign invested company of Royal HaskoningDHV and recognized as one of the most prominent leading engineering and consultancy firms with a unique track record of key projects in Vietnam and SE Asia. With offices in Ho Chi Minh City and Hanoi and over 180 employees, HaskoningDHV Vietnam has carried out numerous projects for the private and public sector, comprising the full scope of engineering and consultancy services for Industrial projects, Maritime & Waterways, Water Management and Real Estate projects. Our services include Feasibility Studies, Master Planning, Process Design, Engineering, Project and Construction Management, and HSE Management.

Are you ready to be an integral part of our dynamic construction team? We’re seeking a Site Secretary / Document Controller to join us at our bustling construction site in Thai Binh, Vietnam. As a key player, you’ll ensure the seamless execution of our exciting construction projects.

What will you do:

- Assistant to Construction Manager and in support of Site team with all. administrative and supporting works relating to the project.

- Set up and manage documents control system as per company QMS system (you will be trained for this). Please note that a Document Management Platform will be used for this project (Autodesk Construction Cloud).

- Handle all documents in and out.

- Drawing / document distribution and registration.

- Set up and maintain document overview lists.

- Interpreting, translating documents from English into Vietnamese and vice versa.

- Taking minutes of the meeting.

- Filing control.

- Photocopy, printing, scan and binding books.

- Other duties which may be reasonably required, e.g. housing arrangements / transport team, team activities, etc.

What you bring:

- A degree in relevant fields.

- At least 03 years’ experience in secretarial position, prefer the candidates that have experience of working with projects in construction field.

- Proficient in Microsoft Office programs.

- Experience in working with Autodesk Construction Cloud will be beneficial for the applicant.

- Fluent in Vietnamese and proficient in English, with excellent communication abilities for interactions with both Vietnamese and foreign colleagues.

- Hardworking, proactive and collaborative.

What we offer you:

- Attractive salary and allowances.

- Enjoy the bonus of a 13th-month pay.

- 12 annual leaves per year.

- Opportunities to work with experts from different disciplines, enhancing your skills and experience.