Secretary To Ceo

1. Duties and Responsibilities

· Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

· Prepare and organize documents for meetings, presentations, and reports.

· Handle incoming and outgoing communications on behalf of the CEO (emails, phone calls, letters).

· Coordinate and follow up on internal and external meetings, including preparing agendas and meeting minutes.

· Liaise with internal departments, clients, and external stakeholders as the point of contact for the CEO.

· Ensure confidentiality and discretion in handling sensitive company information.

· Assist in the preparation of board materials and executive communications.

· Monitor tasks and deadlines related to CEO’s directives and projects.

· Perform general administrative duties including filing, expense reporting, and record-keeping.

· Support the CEO in both professional and occasional personal tasks.

2. Key Performance Indicators

· Effective support to the CEO, including timely scheduling and task follow-ups.

· Tasks completed on time as assigned by the CEO.

· Travel & Itinerary Planning Accuracy.

· Meeting prepared with accurate agendas, documents, and briefing notes.

· Number of reported confidentiality breaches (should be zero).

1 General requirements

· Nationality : Vietnamese

· Personality : Organized, confident, highly motivated and above all honest

2 Education and Training

· Bachelor’s degree in Business Administration, Management, or a related field.

3 Experience and Qualification

· Minimal 02 (two) year experience in the same position. Experience in wood industry is preferred.

· Strong practical experience in application for visa, work permit and TRC for expat' Experience of managing staff.

4 Skills and other abilities

· Excellent oral and written communication skills in Vietnamese and English. Chinese is an advantage.

· Proficiency in keyboarding and applications of Microsoft Office Suite and presentation software.

· Organizational skills and the ability to multitask.

· The ability to be proactive and take the initiative.

· Flexibility and adaptability.

· Ability to work independently and handle multiple priorities under pressure.

· The ability to work to deadlines and under consequent pressure.

. Long term commitment/ engagement and objective oriented is highly desirable