Office Administrative

Key Responsibilities
• Organize the office layout and manage the procurement of stationery and equipment.
• Maintain the office environment and coordinate necessary repairs.
• Streamline office operations and establish effective procedures.
• Ensure timely invoicing and payment for all office-related expenses.
• Negotiate contracts and pricing with vendors, service providers, and for office leases.
• Assist in the recruitment and onboarding process for new employees.
• Address employee inquiries related to office management, including stationery,
hardware, and travel arrangements.
• Liaise with facility management vendors, including cleaning, transportation, and security
services.
• Plan and coordinate in-house or off-site events, such as parties, celebrations, and
conferences.
• Stay updated on organizational changes and business developments.
• Perform standard clerical duties as assigned, including faxing, copying, mailing, and
client communications.
• Collaborate with executive management and other departments to ensure alignment with
the company's mission, vision, core values, and objectives.

• Minimum of 1-2 years of experience in administrative or office management roles.
• Excellent verbal and written communication skills in both English and Vietnamese.
• Familiarity with departmental procedures and policies, with a proactive approach to identifying efficiency improvements.
• Strong planning, organizational, and project management skills.
• Practical experience in office management, corporate events, and expatriate immigration processes.
• Advanced proficiency in productivity tools, particularly the Microsoft Office Suite.
• Solid hands-on experience with MS Office applications.
Benefits:
• Compulsory insurance and premium insurance with Bao Viet
• Gym/ Gasoline allowance
• WFH 1 day a week
• Annual team building (depend on company KPI)
• Friendly team and convenient office
• Possibility to participate in office events,...