General Affairs & Administrative Senior Executive

1. Administration Support

- Provide administrative support to ensure the smooth and efficient operation of the office.

- Assist in preparing regularly scheduled reports and reconciling expense reports.

- Maintain and manage office supply inventory, including monthly stock checks, forecasting, placing orders, and verifying receipt.

- Ensure proper functioning of office equipment and facilities by overseeing preventive maintenance, coordinating repairs, and evaluating new solutions to ensure optimal performance.

2. Meeting & Coordination

- Record and prepare Minutes of Meetings (MOM) and follow up on outstanding tasks and due dates for members on the MOM.

- Provide general support to all members of the General Affairs Section and assist with team-related tasks.

- Support communication efforts by sending out newsletters and announcements.

3. Event & Travel Management

- Assist in the planning and organization of company events.

- Support the development and application of the company's travel system for Fiscal Year 2025.

4. Facilities & Equipment Management

- Take charge of managing and monitoring office facilities, equipment, and machinery, including routine checks and preventive maintenance.

- Coordinate repairs and troubleshoot technical issues, ensuring minimal downtime and uninterrupted office operations.

- Evaluate and suggest improvements or new solutions to enhance the functionality and efficiency of office systems.

5. Others

- Perform any other tasks assigned by the Line Manager or Management as necessary.

- Education: Bachelor's Degree

- Experience: At least 5 years of experience working as relevant position (General Affairs/ Administration). Having experience in work process/ efficiency improvement will be highly preferred.

- Knowledge: Strong understanding of office administration procedures and a practical approach to facilities/equipment management

- Required skills:

• Good English proficiency (all 4 skills, especially good at speaking & writing)

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Effective interpersonal communication, negotiation, and presentation skills

• Strong problem-solving abilities

• Analytical and reporting capabilities with a keen eye for detail and accuracy

- Others (if any):

• Cooperative with strong teamwork spirit

• High attention to detail and ability to oversee routine checks, repairs, and maintenance tasks.

• Preference will be given to candidates with experience in managing office facilities, equipment and repair/maintenance supervisory