Finance Coordinator (Grant Compliance and Reporting)

Mức lương: Thỏa thuận
Địa điểm: Hồ Chí Minh
Kinh nghiệm: Không yêu cầu
Bằng cấp: Trung cấp - Nghề trở lên

Hạn nộp hồ sơ: (Đã hết hạn)

Việc Làm Gợi Ý

Nhân Sự Tài Chính

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Chuyên Viên Tài Chính - Nhận việc đi làm ngay

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Công Ty TNHH Thương Mại Dịch Vụ Thú Cưng Việt Nam

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Kế Toán Viên

Công Ty TNHH Tự Động Hóa Thành Công

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Công Ty TNHH Sản Xuất Thương Mại Dịch Vụ Xuất Nhập Khẩu Phúc Hòa Phát

Hồ Chí Minh 9 - 12 triệu VNĐ

Habitat For Humanity International In Vietnam

Xem thông tin công ty

Thông tin
Việc làm

Địa điểm làm việc:

Hồ Chí Minh

Habitat for Humanity International - National Office: Floor 2, 127 Investment Building, 106A Residential Quarter Nguyen Van Troi, Phu Nhuan, Ho Chi Minh City

(Trước sáp nhập: Quận 1, Hồ Chí Minh | Sau sáp nhập: Tân Định, Hồ Chí Minh)

Chi Tiết Công Việc

Mô tả công việc:

I. Job Summary
The Finance Coordinator (Grant Compliance & Reporting) provides key support to the Finance Manager by ensuring end‑to‑end grant compliance and delivering high‑quality financial reporting. The role sets up and maintains accurate grant structures, trackers, and reporting calendars; prepares and reconciles monthly, quarterly, and annual donor financial reports; and produces internal grant performance analyses. The Finance Coordinator leads monthly budget monitoring with Program, updates rolling forecasts, and recommends compliant adjustments for Finance Manager approval. The Finance Coordinator also monitors cash needs by grant, prompts timely fund transfer requests, follows up on donor receivables, and conducts compliance spot checks on partner/sub‑grantee reports while tracking closure of findings. Operating under strict segregation of duties, the position safeguards data integrity, supports audits and grant close‑out, improves tools and templates, and provides brief orientations/refreshers on donor compliance.
II. Key Responsibilities
1) Grant Setup, Governance & Controls
• Prepare grant/project budgets during proposal development, coordinating with Program/Project Managers and relevant department heads to ensure accurate and complete costing, costs are current, budget structures comply with HFHV policies and donor requirements, and the overall budget is feasible and supports full cost recovery in the best interest of the organization.
• Coordinate and prepare grant/project budget amendments as needed in collaboration with Resource Development and Program teams;
• Lead grant financial reporting and close‑out compliance ensuring full adherence to donor terms throughout the grant lifecycle. Keep an up-to-date grant tracker and reporting calendar. Ensuring award/amendment terms, reporting schedules, and key compliance clauses are captured in trackers and shared with stakeholders.
• Maintain audit ready grant files (award/amendments/approvals, budgets, reports, correspondence, partner sub-agreements, and procurement/selection decisions documented by Program/Ops).
• Maintain the grant‑specific fixed asset register (by award/project), ensuring each asset is correctly tagged to the donor, and donor disposition/close‑out requirements;
• Perform independent petty cash counts, including surprise counts, review petty cash reconciliations prepared by the Finance Officer, and report discrepancies or control issues to the Finance Manager with recommended corrective actions.
• Proactively raise observed internal control gaps and process risks to the Finance Manager and relevant team members, recommending compensating controls or policy updates.
2) Donor & Internal Reporting (Monthly / Quarterly / Annual)
• Prepare and reconcile monthly bank reconciliations for all accounts, investigate reconciling items, and coordinate resolution for Finance Manager approval.
• Support the month‑end, quarter‑end, and year‑end close by coordinating the close calendar, circulating internal deadlines, and prompting Program teams and relevant departments to submit required inputs on time.
• Prepare allocation schedules and entries for salaries, general and administrative costs, and indirect costs to projects in accordance with approved budgets, donor/grant compliance requirements, and HFHI policies, and submit entries for Finance Manager approval prior to posting
• Conduct grant‑related voucher compliance reviews during month‑, quarter‑, and year‑end close to ensure costs are allowable, properly coded, documented, and within donor and HFHI/HFHV requirements;
• Prepare donor financial reports; coordinate program narratives with Program/RD; ensure on time, complete, and accurate submissions.
• Produce internal project financial reports (budget vs actual, cost allocation/recovery, fund balances)
• Support the Finance Manager in management reporting by providing timely grant analytics and insights on Financial Statements and Grant performance.
• Standardize internal reporting templates and guidance for budget holders.
3) Budget Monitoring & Forecasting
• Lead monthly project budget monitoring with Program/Project Managers—analyze variances, spending, cost recovery; recommend reallocations or no-cost extensions where appropriate.
• Coordinate budget reforecasts, project cashflow projections and activity rephasing; collaborate with the Finance Manager on consolidated projections.
• Recommend grant-related adjustment journals (deferrals, revenue releases, reallocations) with supporting schedules for Finance Manager approval.
4) Fund Transfer Coordination & Receivables Follow up
• Monitor cash needs by grant and proactively prompt fund transfer requests, fund returns/offsets, or reallocations; escalate issues early to the Finance Manager/Finance Officer.
• Escalate delays or documentation gaps affecting disbursements; coordinate with RD/Program to obtain required supporting documents.
• Reconcile donor receivables to the GL and grants tracker monthly
5) Sub-grants, Partners & Procurement Compliance (Finance Review)
• Support Program in partner (subgrantee) financial due diligence (capacity, policies, prior findings) and recommend financial compliance clauses for sub-agreements.
• Conduct compliance spot checks on partner/sub‑grantee financial reports (sampling against donor rules and HFHV standards), schedule targeted field/desk reviews as needed, and track closure of compliance findings.
• When requested by the Finance Manager, represent Finance on procurement committees to provide compliance assurance. Perform finance compliance review (funding availability, coding, donor allowability, documentation completeness, DOA alignment).
6) Audit & Close-Out
• Coordinate donor/project audits (supporting documents, samples, queries, management responses) and maintain a findings log with owners and due dates; follow through to timely closure.
• Lead grant close-out activities: final financial statements, residual balances, asset disposition instructions, final receivables reconciliation, and document archiving in line with donor/HFHI requirements.
• Support the Finance Manager in resolving outstanding SOAR items within agreed timelines.
• Support the Finance Manager in in internal and external audits by coordinating audit requests, responding to queries and tracking timely closure of audit findings.
7) Systems, Data Integrity & Process Improvement
• Setup approved new grants/projects in the financial system in accordance to HFHI/HFHV fund accounting policy, ensuring that budgets spending can be monitored and tracked.
• Ensure grant/budget structures, mappings, and dimensions are updated in the finance system in collaboration with Finance Manager.
• Drive continuous improvement in grant reporting (automation of recurring schedules, improved trackers, stronger version control and documentation).
8) Capacity Building & Business Partnering
• Deliver orientation and refresher training to budget holders and partner staff on donor rules, documentation standards, and DOA controls (in the absence of, or as requested by, the Finance Manager).
• Serve as the first line of support to Program/RD for donor financial queries and change requests (budget modifications, re-phasing, prior approvals).
• Prepare an annual workplan aligned to role responsibilities and SMART results.
• Perform other duties as assigned by the Finance Manager.

Yêu cầu công việc:

1. Minimum Education
• Degree in Accounting or Finance; professional certification (ACCA, CPA, CIMA or equivalent) preferred.
• Demonstrated commitment to continuous professional development.
2. Experience
• 3–5+ years of progressive experience in organizational financial management (grant accounting/compliance/reporting) within an INGO, donor-funded project, or an external audit firm serving INGOs.
• Practical experience preparing donor financial reports, performing budget monitoring/forecasts, and coordinating project/donor audits.
3. Technical / Business Competencies
• Demonstrated knowledge of donor compliance, finance policies, internal controls, and basic procurement principles.
• Solid grasp of Vietnam accounting/tax concepts relevant to donor-funded activities (allowability, period of performance, documentation standards).
• Advanced Excel (pivot tables, lookups, reconciliations) and proficiency with ERP/accounting systems (e.g., SunSystems/Workday or similar).
• Able to translate complex finance concepts into clear guidance for non-finance colleagues; templates and version-control discipline.
• Strong analytical and problem-solving skills; organized, detail-oriented, deadline-driven.
4. Communication & Languages
• Vietnamese and English—clear written reports and confident verbal communication with internal and external stakeholders.
• Effective stakeholder engagement: influences without authority and escalates risks early with solutions.