Factory Director Assistant

Job Summary
Tetra Pak is looking for a Factory Director Assistant who provides quality administrative and project support to the business operations functions. Candidate who has lateral thinking, solid relevant experience, a can-do attitude, excellence in service and a desire for variety and pace will ensure success in the role. This is the permanent role based in Binh Duong Factory, Vietnam.
What you will do
• Raise purchase requisitions in SAP Ariba and SAP, monitoring progress of requests through the purchase to pay process, escalating and pushing where required.
• Research, plan, book and manage catering for internal meetings and events.
• Create meetings (including video conferences) in Outlook, booking rooms in different locations/countries, understanding time-zone differences and checking room facilities.
• Create and manage teams, channels, project documents and artifacts in MS Teams.
• Meticulously and confidently format MS Word documents.
• Assist with events management, marketing and communications activities, and travel bookings.
• Experience in immigration is a plus
• Take initiative and ownership of special administration projects befitting your interests and expertise.
• Add value and quality to the administration services of Tetra Pak.
• Manage Internal Communication platform and coordinate on content building to convey the consistent messages within the organization and advise on which to go viral, supporting for external communication
• Other admin related tasks as required/directed.

We believe you have
Work experience in large company/ies essential. Global/multinational experience preferred
Intermediate to Advanced user of the MS Office suite
Experience in SAP / SAP Ariba highly advantageous
Essential qualities include: strong commitment to service, positive, can handle volume and pace, able to run many tasks (often unrelated) simultaneously, lateral thinker / natural problem-solver, ability to maturely accept direction and feedback, meets deadlines, shows initiative, can work autonomously, high attention to detail, professional appearance and presentation, ability to conduct oneself in a manner befitting all levels of the organization.
Formal business-related qualification preferred (diploma or higher). Will consider directly relevant experience in lieu of formal qualifications