Executive Office Assistant To Director (Excellent English) - District 3, Ho Chi Minh City

1.Administrative Support:

• Key aspects include communication management, scheduling and calendar organization, data entry and record keeping, document preparation, office management, travel arrangement, expenses management, and customer/ client support.
• Manage and organize office files, records, and documents.
• Schedule meetings, appointments, and coordinate travel arrangements for staff.
• Maintain office supplies inventory and place orders as needed.
• Visitor management: responsible for providing a positive and warm welcoming experience to guests and clients, creating a favourale impression of the company.

2.Operations Support:

• Assist in the coordination of day-to-day operations to ensure smooth functioning.
• Assist in the management of vendor relationships, including contracts and negotiations.
• Help monitor and manage operational budgets and expenses.

3.Compliance and Record-Keeping:

• Assist in preparing and submitting required reports to management and regulatory bodies.
• Support the implementation and monitoring of the company’s Personal Data Protection Act (PDPA) compliance program.
• Maintain records related to personal data processing activities, consent forms, and data subject requests.
• Manage ad hoc assistant tasks as assigned by the Director.

• Submit CV with Profile picture
• Female Only
• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of experience in Assistant foreign director or office management roles.
• Strong organizational and multitasking abilities.
• Excellent English verbal, writtten and interpersonal skills.
• Proficiency in office software and administrative tools.
• Ability to plan and execute company events effectively.
• Strong problem-solving and decision-making skills