Admin Executive

JOB DESCRIPTION:

• Procurement: Manage equipment, goods, and stationery procurement and inventory.

• Maintenance: Coordinate repairs and maintenance of equipment.

• Payments: Process timely payments to suppliers for various services.

• Administration: Provide clerical support, including correspondence and document management.

• Documentation: Organize and file Land Department documents for compliance.

• Meetings: Schedule meetings, prepare agendas, and take minutes.

• Travel: Arrange transportation and accommodations for business trips.

• Reporting: Prepare project reports and updates for management.

• Event Support: Assist HR with company events and health checks.

• Supplier Oversight: Monitor supplier service quality and equipment condition.

• Safety Equipment: Manage labor protective equipment compliance.

• Staff Logistics: Organize meals and lodging for project staff.

• Additional Tasks: Complete other duties as assigned by the Manager.

Education: Bachelor’s degree in Business Administration, Management, or a related field.

Experience:

• Minimum of 1-2 years of experience in administrative or support roles, preferably within a project-based environment.

• Experience in procurement, supplier management, document controlling and contract negotiation is a plus.

Skills:

• Strong verbal and written communication skills

• Basic proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software

• Strong attention to detail with basic problem-solving skills

• Ability to work both independently and collaboratively within a team