Receptionist & Admin Staff

· Reception & Administrative:

- Perform reception work to welcome, receive, guide, and open the ceremony for guests coming to work with Depts.

- Manage the reception area: Keep the reception area clean, tidy, and professional.

- Arrange and prepare logistics for meeting rooms and customer groups according to the registration of the Depts.

- Answering the phone and handling information: Receiving and transferring calls to relevant departments. Recording and forwarding messages, letters, and dispatches.

- Office administrative support: Scheduling meetings, preparing meeting rooms, and providing logistical support for internal events.

- Supporting the others Depts. office administrative tasks such as: notarization, stamping, photocopying, receiving and delivering letters/postal items, etc.

- Performing celebratory work for general events of the Company...

- Organize and store paperwork, documents and computer-based information

- GA controller: Manipulate statistical data (GA expense)

- Keep track and upload legal documents to E-Legal

- Edit and revise the final version

- Track back and store old documents properly

- Follow legal processing with vendor (if any)

· Legal:

- Translate related docs (policy, contract, etc)

· E-Finance

- Made, fill-in, keep data and upload E-finance system

· Logistics:

- Keep track and update new standards of quality applying for all products here sold in Vietnam

- Process testing products and make sure all the products have up-to-date certificate

- Being Contact point between vendors/forwarders/service, HQ and AVN. Make sure the shipment goes smoothly.

- Solve problems if any

· Other tasks assigned by Line Manager

WORKING PLACE:

Work at: Head office: Unit: 704-05 Sai Gon Trade Center building, 37 Ton Duc Thang, Sai Gon Ward, Ho Chi Minh City

QUALIFICATIONS

• University Degree: Graduated from College of Hotel Services, Administration, Tourism, Foreign Languages, ...
• Fresh or 1 year of experience
• Professional communication skills: Clear, easy-to-hear voice, enthusiastic, friendly attitude. Know how to handle situations skillfully, stay calm in all circumstances.
• Organizational and time management skills: Arrange work scientifically, on time, and according to the process.
• Office computer skills: Proficient in Word, Excel, Outlook, office management software.
• Foreign languages ​​(preferred): Good communication in English or another language is an advantage.
• Observation skills and attention to detail: Quickly recognize customer needs, ensuring the best experience.
• Enthusiastic, careful, honest, service-minded, professional, skillful, good communication.

BENEFITS

• Apply Social Insurance right at probation period
• 24/7 Health Insurance
• 13th salary
• Yearly company trip
• Young & dynamic working environment
• Having chance to be trained by Line Manager