Purchasing Supervisor

Responsible for processing of all purchase good & services, at approved prices and quality, needed for the operation of the Hotel and in accordance with Sheraton policy and standards. Responsible for ensuring that hygiene and sanitation is maintained at very high levels, avoiding spoilage.

The Purchasing Supervisor will be required to conduct their duties in a courteous, safe and efficient manner, in accordance with the hotel’s policies and procedures, ensuring that a high level of service is maintained.

DUTIES AND RESPONSIBILITIES:

1. Receive daily market list requisition approved by Executive Chef and issue purchase order to approved suppliers.

2. Inform Executive Chef of current market trends and any changes, promotion or non-products available on the market.

3. Receive purchase requests for all purchase requests received.

4. Obtain necessary approval for all purchases request received.

5. Source supplier for all goods and services required.

6. Ensure that the best price available is negotiated with suppliers for all goods purchase and that quality standards observed.

7. Negotiate best payment terms with all suppliers.

8. Be aware of current market price trends for goods with high usage volume and advise relevant HOD’s as to significant cost increases.

9. Obtain necessary number of quotes from suppliers according to nature of items required to be ordered.

10. When necessary obtain samples from suppliers for HOD’s review and approval.

11. Maintain record of supplier details for categories of goods purchases, such record to include: Company name, Address, Phone number, Email, Contact name and payment terms.

12. Ensure necessary approvals obtained for all purchases orders prior to placing order with supplier.

13. Generate in BSS and Sun system for approved purchase order to supplier.

14. Distribute internal copy of purchase order/purchase requisitions to relevant departments.

15. Ensure that all goods ordered are delivery in accordance with the specified due departments.

16. Work with suppliers to resolve discrepancies between price in BSS, Sun system and actual price and report to manager as necessary.

17. Follow up suppliers in event of non-delivery by specified due date.

18. Advise relevant HOD in event of delay in delivery dates.

19. Comply with Sheraton’s Code of Conduct at all times.

20. Uphold the TakeCare culture by demonstrating the Marriott Service Standards at all times to guests and fellow associates.

21. Personally ensure compliance with all relevant Workplace Health & Safety and Occupational Health & Safety legislation, and related SMGC and Marriott Policies.