Purchasing Executive

Objective of the position

Be responsible for daily operation of purchasing tasks and mange the purchase orders effectively. Proactively provide purchasing-topics related to other department.

Functional tasks

- New supplier sourcing & qualification (commodities & trading service) in accordance with the company's processes and regulations.

- Manage all suppliers and negotiate about the production leadtime, transit leadtime, pricing, contract, credit term/commercial terms and incentive/debate scheme where applicable, in the coordination with product management team.

- Follow up and update master data: MOQ/ MOV; leadtime, supplier information, supplier article, purchase price, trading term...

- Coordinate with Demand planning team to have purchasing forecast then provide to supplier for well-managing purchasing plan

- Execute Purchase Order (both for trading goods & sample request); Update Supplier’s order confirmation & shipment stays on-time in system

- Work with forwarders to have suitable flight/ vessel booking in term of low freight cost & short leadtime

- Check the draft shipment document and confirm to supplier to issue official shipment docs, collect full original documents from supplier & forward to custom declaration service Partners.

- Prepare payment request (include LC/ DB checking)

- Managing inbound cost budget; Pre-alert to Sale or Line manger if any urgent ad-hoc case of booking (high cost or non-contracting forwarder)

- Managing claim to supplier on-time for any shipment discrepancies

- Managing supplier‘s performance (for both trading goods & 3PL service)

- Conduct monthly meeting with supplier for improvement

- Regularly update import and export taxes, policies related to customs procedures fully, quickly and promptly.

- Update the weekly shipment report (both PO & shipping)

- Provide the daily supports to sales & customer services team for shorten leadtime; landed cost estimation..

- Together be responsible for the on-time of stock coming; pre-alert & take action to mitigate risk of supplier constraint

- Complete any extra tasks assigned by supervisors/managers.

- University Graduation

- Degree Educated: Business Studies/ Supply Chain / Purchasing / International Business or relevant qualification

- 2 year experience in purchasing & import/export

- Very good purchasing knowledge

- Work independently and under high pressure

- Very good Excel skills

- Good command of English

- Good negotiation & market update

- Good interpersonal and communication skills.

- Good presentation

- Computer literate (good skill in Microsoft Office, Words, Powerpoint and SAP software)

- Excellent organizational skills

- Flexible and business oriented

- Customer centric