Overseas Purchasing Executive

I. KEY GOALS AND TASKS

• Manage relationship with suppliers. Consult and select the appropriate suppliers according to the company’s purchasing strategy.

• Periodically review and analyze purchasing volume, pricing level, and market share of the company to determine suitable purchasing strategy.

• Develop supplier portfolio on potential demands. Manage and evaluate new suppliers.

• Ensure supplying qualification by regularly updating related information about suppliers: capacity, products, shipment time, payment term, development orientation... to choose the most suitable suppliers.

• Work with overseas suppliers, representative offices and agents in Vietnam.

• Operate procurement process, included: negotiating the best price of purchased products, the most competitive payment terms and handling other terms and conditions in accordance with customer’s requests.

• Follow-up orders strictly from the progress of making PO, negotiating, signing contract, production and delivery. Handle any arising issues in order progress.

• Contact with insurance company to buy insurance for FOB/CFR shipments and work with banks to open LC (if any).

• Set up, prepare the documents and attend meetings with suppliers/ partners (face-to-face meetings or online conferences via Zoom)

• Understand about products and work with sales team, technical team to advise/ promote about products and meet customers’ demand.

• Analyze, investigate and handle arising claims with suppliers, work out the best solution for all parties.

• Perform other assignments from team leader and Board of Directors.

• At least 02 years of experience working at purchasing/ procurement field for an import-and/or-export company.

• Accountant/Financial staff with working experience in Import-Export company is a plus.

• Age from 26 to 35 years old. Careful, responsible and super-detailed orientation. Female is an advantage.

• College degree and up with the major of International Business, Foreign Trade and accountant or finance (if accountant or finance major, we would require the experience working in the import-and/or-export company)

• Solid knowledge and understanding of customs regulations, import-export activities, international business and sea transportation.

• Good English in 4 skills: Listening – Speaking – Reading – Writing. IELTS 5.0 (or equivalent certificates) is an advantage.

• Priority Chineses speaking skill.

• Proficient computer skills, including Microsoft Office Suite like Excel, Word, Power point ..

• Good negotiation skills and strong interpersonal and communication skills with professionalism.

• Problem – solving orientation.

• Strong sense of logic, analytical skill and critical thinking.

• Positive and growing mindset.

• Self-motivated and able to work independently under high-pressure in a dynamic business environment

• Ability to multi-tasking, prioritize, and manage time efficiently.

• Ability to work well with cross-functional teams.