Ocean Operation Staff

The Ocean Booking staff is responsible for delivering outstanding service to both internal and external customers, providing shipping schedule information and shipping instructions (bookings), updates on changes in destinations, and delays in transit, and checking the profit and loss for shipments. The staff must promptly respond to customer inquiries and complaints and adhere to established quality guidelines, and coordinate closely with relevant departments to ensure the smooth and proper execution of the booking process.

Duties and responsibilities

• Place booking with carriers/co-loaders as directed by the Sales & Marketing and Procurement & Pricing Team/Ocean Booking Supervisor/carrier guideline from GPC

• Maintain all booking-related data and update booking request on the daily App

• Ensure the smooth day-to-day operation of designated customer bookings and capacity.

• In collaboration with the team supervisor, establish a waitlist and rolling list as needed.

• Maintain consistent, clear communication with all relevant parties.

• Notify customers and the Sales & Marketing of any schedule changes or booking delays.

• Make internal shipment instructions based on the Sales & Marketing’s information and quotation, and provide a timely handover to the Document Team.

• Collaborate with the Sales & Marketing and Procurement & Pricing Team to handle any loss cases that require management approval.

• Work closely with the customer, Sales & Marketing, and Logistics departments to ensure proper booking procedures are followed

• Cross-check check carriers’ debit note or invoice and confirm for payment

• Notify superiors of any irregular issues on time.

• Perform other tasks as assigned by the superiors.

• Regularly monitor emails and respond promptly to messages with the necessary information within 24 hours of receiving the initial inquiry.

• Report to direct superiors as requested.

► Education and experience:

• College or Bachelor’s degree.

• At least 1 year of experience in the forwarding and logistics industry with a solid understanding of its processes and practices.

• Proficient in using systems for booking, documentation, shipping insurance, and intranet.

• Working knowledge of all operational procedures and practices.

► Required skills and abilities:

• Skilled in PC usage and familiar with business systems relevant to the role to effectively troubleshoot problems.

• Intermediate English proficiency. Another language (Japanese, Chinese, Korean, etc.) is an advantage.

• Ability to work well under pressure and in a fast-paced environment.

► Working Conditions and Benefits:

- Working Place: TTC Building, No. 19, Duy Tan Street, Cau Giay Dist, Hanoi City

- Working time: Monday to Friday, from 8:00 AM to 5:35 PM

- Annual Leave: 12 days/year (after probation time)

- Net salary: Negotiable (13 months a year plus Tet bonus & Annual performance bonus)

- Annual Salary Increase: once per year

- Performance Assessment: twice per year (fixed in April and October)

- Insurance: 24 hours’ Accident Insurance, 100% Social Insurance, Health Care Insurance

- Others: International working environment with many opportunities for learning and development, training courses, company trip, etc.