Logistic And Purchasing Assistant (Textile Garmentsindustry)

FRENCH PEOPLE DESIGN, A FAST-GROWING TEXTILE COMPANY IS LOOKING FOR AN LOGISTIC AND PURCHASING ASSISTANT TO MANAGING DIRECTOR WITH UP TO 5 YEAR’S EXPERIENCE, WITH HIGH ENERGY AND A GET-IT-DONE SPIRIT TO JOIN OUR HO CHI MINH TEAM!

Reporting to Managing Directors

PURCHASE ORDER / PROFORMA INVOICE & LETTER OF CREDIT

• PREPARE PURCHASE ORDERS AND PROFORMA INVOICE FOR CUSTOMERS AND SUPPLIERS AND FOLLOW DELIVERY STATUS

• CHECK LETTER OF CREDIT SENT BY CUSTOMER AND PREPARE RELEVANT DOCUMENTS TO TRANSFER LC TO FACTORIES

• FOLLOW UP CLOSELY WITH MERCHANDISERS ON THE PRODUCTS DEVELOPMENT PROCESS

SHIPMENT PROCESS

• STRONG EXPERIENCE AND RESPONSIBILITY FOR HARMONIZING AND SUPERVISING SHIPPING ACTIVITIES ON LIAISE BETWEEN MANUFACTURES, FORWARDER AND CONSIGNEES.

• GETTING ESTIMATED SHIPPING DATA (CARTONS NUMBER, CARTON SIZE, GROSS WEIGHT, VOLUME,…) FROM MANUFACTURES, ASKING DELIVERY SCHEDULE FROM FORWARDER, ANALYSIS AND PROVIDE INFORMATION IN TIME TO GET SHIPPING INSTRUCTION FROM CONSIGNEE.

• WORK WITH EXISTING TRANSPORTATION SUPPLIERS ON OPTIMAL DELIVERY RATE AND ROUTING

• ENSURE THAT INTERNAL TEAMS RECOMMEND THE MOST ADVANTAGEOUS TRANSPORTATION MODES, ROUTING, EQUIPMENT OR FREQUENCY

• RESPONSIBLE FOR TROUBLESHOOTING ANY CONCERN RELATED TO INTERNATIONAL FREIGHT TRANSPORTATION

• DIRECT AND FOLLOW-UP WITH INCOMING MATERIALS AND OUTGOING FINISHED PRODUCTS TO ENSURE PROMPT DELIVERY TO CUSTOMERS

• WORK WITH AND MONITOR THE EFFORTS OF PARTNERS IN THE SUPPLY CHAIN TO ENSURE SMOOTH OPERATIONS

• RESPONSIBLE FOR UTILIZING LOGISTICS IT SYSTEMS OR SOFTWARE TO OPTIMIZE PROCEDURES ( RAZ SOFTWARE)

• RESPONSIBLE FOR PLANNING AND TRACKING THE SHIPMENT OF FINAL PRODUCTS ACCORDING TO CUSTOMER REQUIREMENTS

• RESPONSIBLE FOR THE PREPARATION OF APPROPRIATE AND ACCURATE LOGISTICS REPORTS FOR UPPER MANAGEMENT

• RESPONSIBLE FOR MAINTAINING ACCURATE LOGS OF ALL TRANSPORTATION AND GOODS.

• VALIDATE THE SHIPPING DOCUMENTS FROM FACTORIES.

• PREPARE SHIPPING DOCUMENTS (INVOICE, PACKING LIST,..) AND EXTRA DOCUMENTS ( CO FORM A, EUR1, DETAIL PACKING LIST,…) AS PER CUSTOMER’S REQUEST

• FOLLOW UP CLOSELY WITH MANUFACTURING, FORWARDER AND CUSTOMER ON PAYMENT STATUS

• MONITOR DELIVERIES AND ENSURE CUSTOMER SATISFACTION

PURCHASING, PAYMENT AND INVOICES FOLLOW UP

• IN CHARGE OF ENSURING ALL GOODS ARE WELL RECEIVED FROM ALL SUPPLIERS FOR ALL NEEDS AT THE OFFICE (FURNITURE / SAMPLES / ACCESSORIES / FABRICS…)

• IN CHARGE OF CUSTOMS DECLARATION PROCEDURES.

• VALIDATE SHIPPING FEES AND FOLLOW UP PAYMENT STATUS

• PREVIOUS UP TO 5 YEARS’ EXPERIENCE IN AN INTERNATIONAL TRADING OFFICE A PLUS

• FAMILIAR WITH TRADING EXPORT SHIPMENT PROCESSES (LETTER OF CREDIT, PACKING LIST, INVOICE, BILL OF LOADING, INCOTERMS…)

• FAMILIAR WITH FULL ACCOUNTING PROCESS, GREAT CALCULATING & FORECASTING SKILLS AND HIGH SENSIBILITY IN NUMBERS

• HARD-WORKING, TEAM-WORK SPIRIT, GOOD COMMUNICATION, STRONG ORGANIZATIONAL SKILLS

• OUTSTANDING EXECUTION ABILITY WITH PROVEN DETERMINATION AND PERSEVERANCE IN REACHING GOALS. A NEVER GIVE UP ATTITUDE.

• SELF MOTIVATED AND ABILITY TO MEET TIGHT DEADLINES WITH A HIGH DEGREE OF ACCURACY

• FLUENCY IN BOTH ORAL & WRITTEN ENGLISH.

• COMPUTER LITERACY IN MS OFFICE, EXCEL, OUTLOOK, POWERPOINT, DROPBOX

• CERTIFICATE OF GENERAL ADMINISTRATION