HR Operations Lead (Payroll Focus)

1. Job Purpose

The HR Operations Lead (Payroll Focus) is responsible for managing all aspects of payroll, statutory compliance, and HR administrative operations. The role ensures timely and accurate payroll processing, compliance with labor and tax regulations, and efficient HR service delivery to employees and management.

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2. Key Responsibilities

1. Payroll Management

• Process employee data (new hires, changes, additional earnings, etc.) in the HR system.

• Extract and reconcile Time & Attendance data to ensure payroll accuracy.

• Review and verify employee attendance and working hours for compliance and accuracy.

• Liaise with employees or managers to correct attendance data discrepancies.

• Perform monthly payroll calculation, reconciliation, and prepare payroll for bank transfer and payslip distribution.

• Ensure payroll is processed accurately, timely, and in compliance with statutory requirements.

• Handle employee payroll inquiries and provide payroll reports as requested by HR Manager or Finance.

2. Personal Income Tax (PIT) & Dependent Registration

• Register PIT codes and dependents for employees.

• Prepare and submit monthly PIT declarations to the Tax Department.

• Perform annual PIT finalization for all Vietnamese employees and support expatriate PIT where needed.

3. Social Insurance Administration

• Register social, health, and unemployment insurance for new employees.

• Submit monthly insurance reports as per legal requirements.

• Handle insurance

* Education: Bachelor’s degree in Human Resources, Business Administration, Accounting, or related fields.

* Experience: Minimum 5–8 years of HR operations experience, including strong hands-on payroll expertise.

* Knowledge:

* In-depth understanding of Vietnamese labor, tax, and insurance laws.

* Familiarity with HRIS/payroll systems (e.g., Odoo).

* Advanced Excel skills for payroll and data analysis.

* Language: Good command of English (written and spoken).

* Skills:

* High attention to detail, accuracy, and confidentiality.

* Strong communication and coordination skills.

* Ability to work independently and manage multiple priorities.