Facilities Coordinator

Duties & Responsibilities:

Facilities Coordinator will be responsible for the daily operations related to catering and pest control management at the client site. A key aspect of this role is to deliver first-class service to tenants, clients, vendors, internal staff, and visitors.

• Manage the general day to day running and administrative duties

• Interface with the landlord for provision of services in lease

• Manage the internal planting and external-landscaping suppliers.

• Manage all aspects associated with the existing pest control, catering.

• Manage day to day postal duties and be point of contact for any queries related pest control and catering.

• Manage all work orders created on Service Insight relating to the sites and delegate accordingly ensuring that the SLA is met.

• Assist Facilities Manager to tender/negotiate/contracts with Service Suppliers.

• Manages vendor relationships and trains vendors on work order and billing procedures.

• Basic accounting and bookkeeping for facility/admin invoices; code and allocate to responsible Cost Centre, check invoices. Raising PO, payment request in the system and follow up.

• Assists in the preparation of operating and capital budgets

• Identify quality improvements in processes and procedures and implement were necessary.

• Other tasks as assigned

• At least 2-year experience in relevant roles as Facilities areas, specializing in pest control and catering.

• Excellent customer service skills are required as first point of contact for clients.

• Excellent accuracy and attention to detail

• Good oral and written communication skills- including the Ability to write routine reports and correspondence respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

• PC literacy is essential, in presentation, word processing and spreadsheet programs.

• Good at English in verbal and writing

• A basic knowledge and understanding of finance are required.

• Working knowledge of facilities maintenance and operations.

• Strong computer skills to operate various technical computer systems. Proficiency in Microsoft Office software to include Word, Excel, PowerPoint, and the Internet.

• Demonstrated ability in integrated logistical planning of facilities-related projects. Skill in planning and coordination of complex assignments and projects across multiple organizational units.

• Ability to organize workflow and coordinate activities within the office and other departments.

• The ability to work under pressure and handle stressful situations

• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages