Academic Intern - Thực Tập Sinh Điều Phối Viên

JOB SUMMARY
EIY is seeking a motivated and detail-oriented intern to support the Academic Team. This role provides valuable experience in academic operations, project management, and professional communication. The intern will assist with scheduling, documentation, event planning, and content development, ensuring smooth coordination within the team.

RESPONSIBILITY

01. SCHEDULING MEETINGS & APPOINTMENTS:
- Coordinate calendars and schedule meetings for the Academic Team.
- Send reminders and follow-ups to ensure timely attendance.
02. PREPARING MEETING MATERIALS:
- Create agendas, presentations, and handouts for meetings.
- Gain hands-on experience in professional settings.
03. TRANSCRIBING AUDIO/VIDEO REOCRDIINGS:
- Convert recorded meetings, training sessions, or presentations into

- Ensure accurate documentation of discussions

04. COPYING, SCANNING, AND FILING REPORT INFORMATION:
- Perform basic administrative tasks, including document organization and archiving.
- Maintain systematic filing for easy access to academic materials.
05. MANAGING CORRESPONDENCE:
- Draft emails, letters, and other communications for the team.
- Ensure professionalism and clarity in all written materials.
06. WRITING MEETING MINUTES & DESIGNING MATERIALS:
- Take detailed meeting notes and summarize key points.
- Design support materials such as PowerPoint slides, job aids, and checklists.
07. PROJECT SUPPORT:
- Proofreading and Editing Documents: Review academic materials for grammar, spelling, and style consistency.
- Creating and Formatting Reports: Assist in preparing structured reports and presentations.
- Organizing and Maintaining Project Files: Keep project documentation well-organized and accessible.
- Assisting with Event Planning: Support the organization of workshops, conferences, and training sessions.
- Creating Surveys or Questionnaires: Design and distribute surveys for data collection, gaining exposure to research methodologies.
08. OTHER SUPPORT:
- Any other support apart from the above mentioned.

- Proficiency in English (minimum IELTS 6.5, with speaking and listening scores of 6.5)

- At least one year of experience in public speaking, working with an academic team, or prior study at EIY is an advantage

- Strong personality traits: proactive, flexible, responsible, reliable, and organized, result-oriented, learning mindset.
- Commitment to work with EIY for at least six months from the start date.
- Basic computer skills (Word, Excel, PowerPoint, Canva).