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Document Controller

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    Tính chất công việc

    Full-time

    Vị trí/chức vụ

    Nhân Viên/Chuyên Viên

    Ngày đăng tuyển

    26/12/2022

    Yêu cầu bằng cấp (tối thiểu)

    Cao Đẳng

    Yêu cầu kinh nghiệm

    Trên 1 năm

    Địa điểm làm việc

    ⇒ Hồ Chí Minh

    Việc làm Hồ Chí Minh

    Mô tả công việc

    Summary:

    • The Document Controller manages and controls documents associated with construction projects.
    • The Document Controller is expected to predominately manage commercial and technical documents associated with construction works.
    • The Document Controller is also responsible for implementing processes, providing summary reports, maintaining and updating electronic filing systems, distribution of documents in a timely manner, and ensuring accuracy of all documentation.

    Department: Project

    Report to: Managing Director

    Performance Objectives:

    1. Organize, track, and maintain project related files, drawings, materials, and correspondence in both physical and digital forms, ensuring documents are distributed among the people involved.

    2. Oversee and/ or process day-to-day administrative items (i.e. expense reports, supply requisitions, budgets) by tracking and preparing regular reports on project expenditures and cost accounting, including accuracy, approvals, and payment.

    3. Assist the Project Management Team with file reviews, organizing files according to client’s data management systems, scanning hardcopy files and reports and uploading the electronic files to databases and digital libraries.

    4. Report on any issues relating to statutory approvals and compliance monitoring by any statutory undertakers.

    5. Set up logs relating to all documents including but not limited to : instructions, change orders, variations, non-conformance notices, correspondence, requests for approvals and information.

    6. Post changes to computerised and manual control record logs and will maintain related file systems.

    7. Collate completed designs and manuals.

    8. Perform regular audits to ensure that all documents are properly filed and distributed.

    9. Ensure high confidentiality of all proprietary information as it relates to the business, projects and developments.

    10. Liaise with related stakeholders for provision of handover of as-built drawings and manuals and other information relating to the completed development.

    11. Other secretarial and administration tasks as required.

    Yêu cầu công việc

    • 2 – 5 years relevant experience in project document management.
    • Good spoken and written English.
    • Self – directed, open minded, driven and challenge accepted
    • Excellent organisation skills, with the ability to prioritize and manage multiple tasks simultaneously.
    • Ability to work independently and effectively as well as in a team
    • Demonstrated expert knowledge of Office applications, including word processing, Excel spreadsheets, Internet software, E-mail and contact management.
    • Ability to write reports, business correspondence, and procedure manuals.
    • Experience working with multi-disciplinary teams.
    • Good interpersonal skills, including coordination, liaison, and multicultural communication and ability to liaise with external consultants, contractors and public authorities.
    • Knowledge and commitment to continuous improvement principles.
    • Ability to solve problems and work within constant tight deadlines.
    • Experience using electronic document management IT systems.

    Quyền lợi được hưởng

    - Laptop
    - Chế độ bảo hiểm
    - Du Lịch
    - Phụ cấp
    - Chế độ thưởng
    - Chăm sóc sức khỏe
    - Đào tạo
    - Tăng lương
    - Công tác phí
    - Nghỉ phép năm

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