Administrative Assistant Cum Translator

Administrative & Clerical Duties

• Perform daily administrative and clerical tasks.
• Receive, manage, classify, and file incoming and outgoing documents, records, and official correspondence in accordance with company regulations.
• Draft, print, scan, and photocopy administrative documents as required.
• Collect, organize, and archive files, contracts, and documents in compliance with company requirements.

Office Management & Procurement

• Purchase goods, assets, office supplies, and uniforms according to company needs.
• Manage office operations, monitor and distribute company assets, equipment, and office supplies.
• Conduct periodic inventory checks of office assets and equipment.

Meeting Support & Coordination

• Arrange and prepare meeting rooms, equipment, and materials for meetings.
• Attend meetings, take minutes, prepare meeting reports, and follow up on action items after meetings.

Translation & Interpretation

• Perform English–Vietnamese and Vietnamese–English translation and interpretation during meetings, interviews, or upon request from the Board of Directors/Managers.
• Assist with translating documents, emails, and contracts as assigned.

Recruitment Support

• Post job advertisements on designated recruitment channels.
• Coordinate interview schedules and support recruitment-related activities throughout the hiring process.

• College or University degree in English Language, Administration, Human Resources, Office Management, or related fields.
• Experience in office administration is an advantage.
• Good command of English (listening, speaking, reading, and writing); basic translation/interpretation skills required.
• Proficient in office software (Word, Excel, Email).
• Careful, responsible, proactive, and with good communication skills.